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PRIVACY & DATA PROTECTION
Brisbane Olympic Jobs Pty Ltd
Brisbane Olympic Jobs Pty Ltd, trading as Brisbane Olympic Jobs, respects the privacy of individuals who use our website, submit employment information, join our candidate network, apply for opportunities, engage our services or communicate with us.
This Privacy Policy explains how we collect, hold, use, disclose and protect personal information. It applies to information collected through:
By providing personal information to us, you acknowledge that we will handle it in accordance with this Privacy Policy and any specific notice or consent presented at the point of collection. Where consent is required for a particular use or disclosure, we will request that consent separately.
Brisbane Olympic Jobs is an independent employment, workforce and relocation platform. We connect job seekers with employment opportunities, employers, recruitment agencies and relevant support services.
Depending on the service selected, we may assist candidates with:
Brisbane Olympic Jobs is not an official representative of, or affiliated with, the Brisbane 2032 Olympic and Paralympic Games, the International Olympic Committee, the Australian Olympic Committee or any government authority, unless expressly stated otherwise.
The types of personal information we collect depend on how you interact with us.
We do not intend to collect passport numbers, visa grant numbers, identity documents, detailed medical records or other highly sensitive documentation unless there is a genuine operational requirement and an appropriate collection process has been established. Where those documents are required by an affiliated professional provider, the provider may request them directly under its own privacy procedures.
In some circumstances, information supplied in a résumé, application or communication may reveal sensitive information, such as health information, racial or ethnic origin, professional memberships or other personal circumstances.
We ask users not to provide sensitive information unless it is reasonably necessary for the relevant service. Where sensitive information is required, we will seek consent where required by law and limit its use to the purpose for which it was collected.
We generally do not require candidates to disclose religion, political opinions, detailed medical history or other sensitive personal characteristics when creating an initial candidate profile.
We generally collect personal information directly from you when you:
We may also collect information from employers and recruitment agencies, publicly available professional sources, referees nominated by you, affiliated service providers, social media or professional networking platforms, people who refer you to us and publicly available business directories. Where information is collected from another source, we will take reasonable steps to ensure you are aware of the collection where appropriate.
We may collect and use personal information to:
We will not use personal information for an unrelated purpose unless you have consented, you would reasonably expect the use, it is required or authorised by law, or another legal exception applies.
Where a candidate applies directly for a particular job, the candidate’s application information may be provided to the employer advertising the vacancy, the recruitment agency responsible for the vacancy, an authorised representative managing the recruitment process or another party clearly identified in the application process.
Submitting an application does not guarantee that the application will be reviewed, an interview, employment, sponsorship, a visa outcome or any other result.
Where a listing directs the candidate to an external website, Brisbane Olympic Jobs may not receive or control the information submitted through that external website.
Candidates may be given the option to allow Brisbane Olympic Jobs to retain their profile for consideration for future opportunities.
Where a candidate provides this consent, we may:
The complete Talent Pool is intended to remain restricted to authorised Brisbane Olympic Jobs personnel. Employers and recruitment agencies will not automatically be given unrestricted access to the complete candidate database.
An employer may access information relating to a candidate where the candidate applied directly for that employer’s vacancy, the candidate expressly agreed to an introduction, the disclosure was otherwise explained and authorised, or disclosure is required or authorised by law.
Brisbane Olympic Jobs may work with affiliated or independent providers that assist candidates with employment, migration, training, licensing, taxation, relocation, settlement and related services. These providers may change as the platform grows.
Depending on the candidate’s needs, provider categories may include:
We will not provide a candidate’s résumé or identifiable profile to an affiliated provider merely because that provider has a commercial relationship with Brisbane Olympic Jobs.
Before making an introduction or providing identifiable candidate information, we will generally explain the intended referral or disclosure, identify the type of provider or opportunity involved, obtain the candidate’s agreement where required and limit the information provided to what is reasonably necessary.
Consent to one introduction does not automatically authorise all future disclosures. Candidates may decline a proposed referral without being prevented from using the general job-search functions of the website, although this may limit our ability to provide the particular service requested.
Affiliated providers are independent businesses and may have their own terms, fees, eligibility requirements and privacy policies.
Brisbane Olympic Jobs may receive referral fees, commissions, service fees, advertising fees, placement fees, partnership payments or other commercial benefits from employers, recruitment agencies or affiliated providers.
A commercial arrangement does not give a third party unrestricted access to candidate information. Where appropriate, candidates will be informed that a referral or service forms part of a commercial relationship.
We do not sell candidate databases or provide bulk access to personal information for unrelated marketing purposes.
With your consent, or where otherwise permitted by law, we may send job alerts, platform updates, employment information, training or licensing opportunities, relocation information, service offers, event invitations and information from or about affiliated providers.
You can unsubscribe from marketing communications using the unsubscribe option in the message or by contacting us. Administrative or service-related messages may still be sent where necessary to operate your account, process an application, respond to an enquiry or deliver a purchased service.
We aim to keep separate consent choices for a specific job application, retention in the Talent Pool, job alerts and platform updates, training, relocation and support services, and any future AI-assisted processing.
Brisbane Olympic Jobs may in the future use automated or artificial-intelligence-assisted tools to help extract information from résumés, categorise candidate profiles, identify relevant skills or qualifications, compare candidate profiles with vacancy requirements, improve search and filtering, or suggest possible employment matches.
Any such tools are intended to support, rather than replace, human consideration. Brisbane Olympic Jobs will not knowingly rely solely on an automated system to make final employment, migration or candidate-rejection decisions.
Before materially expanding AI-assisted processing, we intend to assess the information provided to the technology provider, security arrangements, retention and deletion practices, whether information is used to train external models, processing locations, human-review safeguards, accuracy and bias risks, and consent requirements.
Where separate consent is legally or operationally appropriate, that consent will be requested before identifiable candidate information is processed through such a system.
Personal information may be held in website databases, candidate-management systems, secure cloud services, business email accounts, document storage systems, backup systems, accounting systems and systems operated by contracted technology providers.
We take reasonable administrative, technical and organisational steps to protect personal information from misuse, interference, loss, unauthorised access, unauthorised modification and unauthorised disclosure.
Measures may include individual user accounts, role-based access, restricted administrator access, strong passwords, multi-factor authentication where available, encrypted connections, controlled file permissions, software updates, backups, security monitoring, account disabling when access is no longer required and limiting access to personnel who need it for their work.
No online system can be guaranteed to be completely secure. Users should avoid sending unnecessary identity documents or highly sensitive information through ordinary email or general website forms.
Some technology, communications, website, email, backup, analytics or professional service providers used by Brisbane Olympic Jobs may operate or process information in countries outside Australia.
The location of processing may vary depending on the provider, infrastructure, backup arrangement and service selected. Where personal information is disclosed to an overseas recipient, Brisbane Olympic Jobs will take reasonable steps where required to ensure that the information is handled consistently with applicable Australian privacy obligations.
Candidates may contact us for further information about the categories of overseas providers relevant to their information.
Access to candidate information may be provided to authorised directors, employees, administrators, contractors, website developers, recruitment personnel and professional advisers only where access is reasonably required for their role. Authorised personnel may work from Australia or overseas.
Access is intended to be controlled through individual accounts and role-based permissions. General website visitors will not be permitted to view private candidate contact details or résumé files.
Employer access may be limited to vacancies managed by that employer, applications received for those vacancies and candidate information separately authorised for introduction. Access can be withdrawn by disabling an account or changing the person’s system permissions.
We retain personal information only for as long as reasonably necessary for the purpose for which it was collected, providing services, maintaining candidate and employer relationships, considering candidates for future opportunities, complying with legal, taxation and accounting requirements, resolving disputes and protecting our legitimate business interests.
Candidate profiles held for future matching will generally be reviewed, expired, archived, deleted or de-identified when they are no longer reasonably required. Our initial operational objective is to review candidate profiles approximately every 12 months and ask candidates to update or renew their details where practical.
A candidate profile may be hidden from active consideration where it has not been updated within the relevant retention period. Some information may remain temporarily in secure backups after deletion from the active system and will be removed or overwritten through the ordinary backup cycle.
We take reasonable steps to delete or de-identify personal information when it is no longer required, unless we are legally required to retain it.
You may request access to personal information we hold about you. You may also ask us to correct information that is inaccurate, out of date, incomplete, irrelevant or misleading.
Where candidate self-service functions are available, candidates may be able to update or remove parts of their profile directly. We may need to verify your identity before processing a request.
In limited circumstances, access may be refused where permitted by law. Where appropriate, we will explain the reason.
You may withdraw consent for future optional uses of your information by contacting us. For example, you may ask to leave the Talent Pool, stop receiving marketing, withdraw consent for future employer introductions, stop receiving information about affiliated services or delete your candidate profile.
Withdrawing consent does not affect a use or disclosure that lawfully occurred before consent was withdrawn. Certain records may need to be retained for legal, taxation, fraud-prevention, dispute-resolution or administrative purposes.
Deletion from active systems may not result in immediate deletion from all backup copies, although backup information will remain protected and will ordinarily be overwritten or removed through scheduled backup processes.
Our website may use cookies and similar technologies to operate website functions, maintain sessions, remember preferences, measure traffic and usage, improve website performance, protect against misuse and support advertising or campaign measurement.
You can control cookies through your browser settings. Disabling certain cookies may affect website functionality. Third-party analytics or advertising providers may collect information under their own privacy policies.
Our website may contain links to employer, recruitment, government, migration, training and other third-party websites. Brisbane Olympic Jobs is not responsible for the privacy practices or security of external websites.
Before providing personal information to an external website, users should review the external provider’s privacy policy.
We maintain procedures intended to identify, assess and respond to suspected data breaches. Where a data breach is likely to result in serious harm and applicable law requires notification, we will take the steps required by law, which may include notifying affected individuals and the relevant regulator.
The Brisbane Olympic Jobs platform is intended primarily for adults seeking employment or professional services. People under 18 should use the website only with the involvement of a parent or legal guardian where appropriate.
We do not knowingly seek to build employment profiles for children who are not legally eligible for the relevant work.
Questions, requests or complaints about privacy can be sent to:
Privacy Officer
Brisbane Olympic Jobs Pty Ltd
ABN 40 700 875 136 | ACN 700 875 136
Email: info@brisbaneolympicjobs.com.au
Website: brisbaneolympicjobs.com.au
We will aim to acknowledge a privacy complaint within a reasonable period and investigate it appropriately. If you are not satisfied with our response, you may be entitled to contact the relevant privacy regulator.
We may update this Privacy Policy when our services change, new platform functions are introduced, affiliated service arrangements change, laws or regulatory guidance change, or our information-handling practices change.
The current version will be published on our website with its last-updated date. Material changes may also be communicated through the website, email or candidate account where appropriate.
If you have any questions, concerns or complaints about this Privacy Policy or our handling of your personal information, please contact us at:
info@brisbaneolympicjobs.com.au
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